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Policy Manual

1590 - Personnel File

It is necessary for the orderly operation of the School District to prepare a personal information system for the retention of appropriate files bearing upon an employee's duties and responsibilities to the District and the District's responsibilities to the employee.

The School Board requires that sufficient records exist to ensure an employee's qualifications for the job held, compliance with Federal, State, and local benefit programs, conformance with District rules, and evidence of completed evaluations. Such records will be kept in compliance with the laws of the State of Florida.

The term personnel file as used in this section shall mean all records, information, data, or materials maintained by a public school system, in any form or retrieval system whatsoever, with respect to any of its instructional staff, which are uniquely applicable to that employee, whether maintained in one or more locations.

Only that information which pertains to the professional role of the employee and submitted by duly authorized school administrative personnel in accordance with the timeline established in State law may be entered in the employee's personnel file. Pursuant to State law, no derogatory materials relating to an employee's conduct, service, character, or personality, except for materials pertaining to work performance or other such matters that may be cause for discipline, suspension, or dismissal under State law, shall be placed in the employee's personnel file.

A copy of each such entry shall be given to the employee.

The employee shall have access to his/her file upon request.

The related procedures manual is entitled Personnel File Procedures.

F.S. 119.011, 1012.31

Revised 4/1/14

© Neola 2010

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